Quarterly Payroll Returns | Financial Cents Templates

About this template

This is the template we use to complete quarterly payroll returns for payroll clients. The information is specific to QuickBooks desktop and other software providers may have different processes.

Work type: Payroll

Location: United States

Client industry: Generic

This template includes

21 tasks
Automations

	Preparation
	Prepare and Save the Quarterly Payroll Summary in QuickBooks Desktop	Payroll Specialist
	Prepare and Save Form 941 with Schedule B (if needed) from QuickBooks Desktop	Payroll Specialist
	Prepare and Save from QuickBooks Desktop State Withholding Worksheet* Rename with form name	Payroll Specialist
	Prepare and Save from QuickBooks Desktop State SUTA Worksheet* Rename with form name	Payroll Specialist
	Prepare and save Local or special taxes if applicable	Payroll Specialist

Preparation

Prepare and Save the Quarterly Payroll Summary in QuickBooks Desktop

Payroll Specialist

Prepare and Save Form 941 with Schedule B (if needed) from QuickBooks Desktop

Payroll Specialist

Prepare and Save from QuickBooks Desktop State Withholding Worksheet* Rename with form name

Payroll Specialist

Prepare and Save from QuickBooks Desktop State SUTA Worksheet* Rename with form name

Payroll Specialist

Prepare and save Local or special taxes if applicable

Payroll Specialist

	Review and Reconcile
	Reconcile the 941 to the payroll summary	Payroll Specialist
	Reconcile the state withholding return to the payroll summary	Payroll Specialist
	Reconcile the state unemployment return to the payroll summary	Payroll Specialist
	Reconcile local and special tax return to the payroll summary	Payroll Specialist
	Manager Review	Manager

Review and Reconcile

Reconcile the 941 to the payroll summary

Payroll Specialist

Reconcile the state withholding return to the payroll summary

Payroll Specialist

Reconcile the state unemployment return to the payroll summary

Payroll Specialist

Reconcile local and special tax return to the payroll summary

Payroll Specialist

Manager Review

Manager

	File Returns
	File SUTA report scheduling necessary tax payment	Payroll Specialist
	Enter SUTA payment into QBDT as a liability payment check	Payroll Specialist
	File state withholding scheduling necessary tax payment	Payroll Specialist
	File local and special tax return	Payroll Specialist
	Upload 941 Return to Client in Client Portal - Taking note of when it was uploaded	Payroll Specialist

File Returns

File SUTA report scheduling necessary tax payment

Payroll Specialist

Enter SUTA payment into QBDT as a liability payment check

Payroll Specialist

File state withholding scheduling necessary tax payment

Payroll Specialist

File local and special tax return

Payroll Specialist

Upload 941 Return to Client in Client Portal - Taking note of when it was uploaded

Payroll Specialist

	ADMIN
	Create Quarter End Packet and Upload to Client Portal	Payroll Specialist
	Create QE Packet
	Upload to client
	Type the date the 941 was uploaded to Client Portal at the top of the 941 with initials of who uploaded	Payroll Specialist
	Add State Specific instructions and SOP's to the Resources section when adding to a client for the first time then remove this task from "recurs with project"	Payroll Specialist
	Add state tags	Payroll Specialist

ADMIN

Create Quarter End Packet and Upload to Client Portal

Payroll Specialist

Create QE Packet

Upload to client

Type the date the 941 was uploaded to Client Portal at the top of the 941 with initials of who uploaded

Payroll Specialist

Add State Specific instructions and SOP's to the Resources section when adding to a client for the first time then remove this task from "recurs with project"

Payroll Specialist

Add state tags

Payroll Specialist

	Post Quarter End
	Get verification back from client that 941 was signed and mailed.	Payroll Specialist
	Type the date the client mailed the Return on top of the 941.	Payroll Specialist

Post Quarter End

Get verification back from client that 941 was signed and mailed.

Payroll Specialist

Type the date the client mailed the Return on top of the 941.

Payroll Specialist