About this template
Work type: Bookkeeping
Location: United States
Client industry: Generic
This template includes
- 64 tasks
- Automations
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Work type: Bookkeeping
Location: United States
Client industry: Generic
This template includes
Bookkeeping | ||
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Update Financial Cents project with specific bank accounts, credit card accounts, and other misc. account names as applicable. |
Bookkeeper
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For files using class codes only: All transactions will need a class code, unless waiting to be identified by client. |
Bookkeeper
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Review client communication for any open tasks or messages since last service date & resolve. |
Bookkeeper
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Update Banking Center & Review Banking Center Best Practices |
Bookkeeper
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Banking Center: Add transactions for Checking [Copy QB Bank Name Here] |
Bookkeeper
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Banking Center: Add transactions for Savings |
Bookkeeper
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Banking Center: Add transactions for PayPal |
Bookkeeper
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Banking Center: Add transactions for Credit Card |
Bookkeeper
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Reconcile Checking |
Bookkeeper
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Reconcile Savings |
Bookkeeper
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Reconcile Paypal |
Bookkeeper
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Reconcile Credit Card |
Bookkeeper
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Attach bank statements to each QB Reconciliation if not automatically imported to QB |
Bookkeeper
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ADD ANY CUSTOMER SPECIFIC TASKS AND PROCESSES HERE |
Bookkeeper
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Bookkeeping Review | ||
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Review Uncleared Transaction Report |
Bookkeeper
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Review Uncleared Transaction Report customizations to encompass new accounts added |
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Re-Reconcile appropriate accounts if changes were made during reconciled period. |
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Review Uncategorized Transaction Report (Assets/Expense/Income) |
Bookkeeper
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Review Undeposited Funds |
Bookkeeper
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Review Open Invoice Report |
Bookkeeper
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Review Unpaid Bill Report |
Bookkeeper
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Review Balance Sheet for Service Period + include option for Previous Period & $ Change |
Bookkeeper
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Review Profit & Loss Detail for Service Period |
Bookkeeper
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Review Profit & Loss for the Previous 6 Months by Month |
Bookkeeper
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Review QBO Overview Page for any additional exceptions. |
Bookkeeper
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Bookkeeping Initial Communication |
Automations
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Send client Uncategorized Transactions to review and identify. |
Bookkeeper
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Send client a list of new vendors eligible for 1099 prep (if applicable) |
Bookkeeper
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Outreach to client with any additional client questions. |
Bookkeeper
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IF APPLICABLE/ADD TIME PERIOD: Notify Sales Tax Lead that file is ready for Sales Tax Reporting; notate any pending issues re: income transactions. |
Bookkeeper
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Notify Team Leader that file is ready for review + include any review notes. |
Bookkeeper
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Create internal client note with recap of client verbal and/or text communications. |
Bookkeeper
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Payroll (if applicable) | ||
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CUSTOMIZE BELOW TASKS TO CLIENT SPECIFIC PROCESSES |
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Obtain hours from customer/time app |
BKPG Payroll Lead
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Enter hours/import time |
BKPG Payroll Lead
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Start processing payroll from payroll center |
BKPG Payroll Lead
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Confirm correct pay period |
BKPG Payroll Lead
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Verify employee hours, taxes, and deductions |
BKPG Payroll Lead
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Run payroll |
BKPG Payroll Lead
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Review any payroll liabilities and process payments as necessary (garnishments, 401k, Insurance) |
BKPG Payroll Lead
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Sales Tax (if applicable) | ||
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Gather Report information from Client or QB File - All reports on Accrual Basis |
BKPG Sales Tax Lead
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Last Quarter P&L |
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Last Quarter Balance Sheet |
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Sales Tax Liability |
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Sales Tax Revenue Summary |
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Utilize Sales Tax Calculation Spreadsheet (client specific) |
BKPG Sales Tax Lead
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ENTER TASKS SPECIFIC TO CLIENT PROCESS BELOW |
BKPG Sales Tax Lead
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Save copy of return & payment confirmation |
BKPG Sales Tax Lead
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Post disbursement as Sales Tax Payment in QB |
BKPG Sales Tax Lead
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Provide copies of return, payment confirmations, and corroborating reports to client. |
BKPG Sales Tax Lead
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Attach sales tax report, payment confirmation, and worksheet to project files |
BKPG Sales Tax Lead
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Manager File Review |
Automations
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Prepare for Review |
BKPG File Reviewer
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Verify Bank and CC statement(s) are attached to Bookkeeping Services Project or to QBO Reconciliation |
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Review notes on bookkeeping service provided by Bookkeeper |
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Review BKPR's time spent compared to time allocated to project |
BKPG File Reviewer
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Review BKPR's management of client communication |
BKPG File Reviewer
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Review QuickBooks Banking Rules |
BKPG File Reviewer
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Review Bank Reconciliations |
BKPG File Reviewer
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Review Undeposited Funds |
BKPG File Reviewer
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Review Uncategorized Transactions report |
BKPG File Reviewer
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Review Uncleared Transactions report |
BKPG File Reviewer
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Review Uncleared Transaction Report |
BKPG File Reviewer
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Review Balance Sheet Month over Month w/ $ Change |
BKPG File Reviewer
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Review Assets |
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Review Fixed Assets new activity |
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Review Liabilities |
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Review Equity for new activity |
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Check for postings to control accounts |
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Review & compare A/R Account to Open Invoice Report |
BKPG File Reviewer
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Check for unapplied credits (payments, Credit Memos, Journals) |
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Verify total reconciles to Balance Sheet |
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Review & compare A/P Account to Unpaid Bills Report |
BKPG File Reviewer
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Check for unapplied credits (Bill Payments, Bill Credits, Journals) |
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Verify total reconciles to Balance Sheet |
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Review & compare Inventory Account to Inventory Valuation (if applicable) |
BKPG File Reviewer
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Check for inactive inventory with QOH and/or value |
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Run the Negative Inventory Report |
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Review Sales Tax Account balance to Sales Tax Report(s) |
BKPG File Reviewer
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Review P&L Detail Report for Service Period |
BKPG File Reviewer
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Ensure all transactions have customer/vendor name. |
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Ensure all transactions make sense in their respective categories |
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Review negative transactions |
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Check Income Accounts for Debits |
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Check COGS/Expenses for Credits |
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Run P&L for Comparative Periods |
BKPG File Reviewer
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Check flow of activity, recurring/monthly transactions (rent, lease, etc) |
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Review month over month trends for inconsistencies |
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Review for transactions posting to parent accounts |
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ADD CLIENT SPECIFIC TASKS BELOW |
BKPG File Reviewer
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Send review notes & call outs to Bookkeeper to review and correct |
BKPG File Reviewer
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Bookkeeping Wrap Up + Report Send Out | ||
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Review communication from File Reviewer & make necessary changes |
Bookkeeper
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Send management reports to client |
Bookkeeper
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