About this template
Work type: Bookkeeping
Location: United States
Client industry: Generic
This template includes
- 28 tasks
- 5 client tasks
- Automations
- Resources
BKP’G - Monthly Bookkeeping - QBO Cash Coding - October 2024
1 download| Start of Month Client Tasks Client Tasks | ||
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| Upload Bank/Credit Card Statements to Dext |
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| Upload bills, expenses, sales (created outside of QBO) to Dext |
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| Complete all invoicing and received payments in QBO |
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| Complete all expense reports and mileage in Dext or QBO |
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| Record payroll that is not integrated with QBO |
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| File Prep Tasks |
Automations
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| Prior period payroll finalized |
Bookkeeper
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| "Pay" and/or match prior period payroll deductions |
Bookkeeper
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| "Pay"" and/or match prior period [TAX AGENCY] Payment |
Bookkeeper
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| Check that all necessary documents and statements have been uploaded - again! |
Bookkeeper
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| Mileage and expenses submitted? |
Bookkeeper
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| Review Recats and send to QBO on transactions client has responded to |
Bookkeeper
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| Initial run through Dext - code and publish receipts |
Bookkeeper
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| Confirm invoicing and/or daily/weekly/monthly sales receipts posted |
Bookkeeper
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| Bookkeeping Tasks |
Automations
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| Publish Receipts From Dext |
Bookkeeper
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| Ensure receipts have been coded and published |
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| Ensure non-publishing receipts (such as bank statements) have been named correctly - check archive if they are not still in costs |
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| Review Accounts Receivable |
Bookkeeper
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| Add or create new invoices |
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| Receive customer payments |
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| Create/verify bank deposits |
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| Review Un-deposited Funds - send list of stale payments |
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| Run and review Accounts Payable report for anomalies |
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| Review Accounts Payable |
Bookkeeper
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| Post/publish bills |
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| Post/publish expenses |
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| Pay vendor bills and/or match in bank feeds |
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| Run and Review AP report for anomolies |
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| Clear Bank Feeds |
Bookkeeper
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| Sort & filter bank account & credit card feeds |
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| Review reconciliation accounts for "un-matched" transactions. |
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| Match/code transactions |
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| Code un-matched or unknown transactions to correct accounts that track to Recats |
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| Reconcile Other Accounts |
Bookkeeper
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| Review (reconcile) Petty Cash account |
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| Re-code ""Shareholder Paid"" to appropriate shareholder account |
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| Review (reconcile) Cash Drawer Payout account |
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| Review and reconcile all clearing accounts such as payroll, transfer or AP ones |
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| Reconcile Bank/Credit Card Accounts |
Bookkeeper
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| Review (reconcile) Merchant account |
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| Review (reconcile) Sales Clearing account |
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| Initiate reconcile bank accounts - do not finalize - only reasonable ""uncleared"" transactions! |
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| Initiate reconcilecCredit cards - do not finalize - only reasonable ""uncleared"" transactions! |
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| Clear stale dated transactions from reconciliations |
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| Run through all bank and credit card reconciliations and ""finish now" |
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| Reports Review And Upload |
Bookkeeper
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| Open/refresh AP, AR, P&L and BS |
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| AP review, upload |
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| AR review, upload |
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| P&L review, upload |
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| Verify General Ledger and statement ending balances |
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| Balance Sheet review, upload |
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| Manager File Review Tasks | ||
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| Confirm Reconciliation Statements have Been Uploaded |
Reviewer
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| Ensure they have been named correctly |
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| Review QBO Overview Module |
Reviewer
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| All bank feeds cleared for previous period |
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| Reconciliations completed for previous period |
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| No unusual uncleared transactions |
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| General Review |
Reviewer
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| Check for large purchases that may be fixed assets - duplicate transaction numbers and transactions with no name associated |
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| Vendors and Customers. Check for duplicates and run a quick general review |
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| Review Undeposited Funds |
Reviewer
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| Check to see if there are Undeposited Funds" by clicking the "+" sign in QBO and selecting "Bank Deposit"" |
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| Bank Feed Review |
Reviewer
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| Review last dates accounts reconciled. |
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| Review the bank feed for open transactions—sort by oldest date. There should be no old uncleared transactions that may have come in post-reconciliation. |
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| Open AP, AR and Un Deposited Funds to review for transactions that should have cleared bank feeds and may not have. |
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| Balance Sheet Review |
Reviewer
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| Accounts in their expected position? |
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| Due to/from Shareholders - Owners Equity reasonable? |
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| Prepaids reasonable? |
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| Current liabilities reasonable (short term loans...)? |
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| Sales tax current? |
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| Verify General Ledger and Statement Ending Balances |
Reviewer
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| Open GL report and set start and finish dates as the last day of the previous month |
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| Open BS report and set start and finish dates as the last day of the previous month |
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| Open rec reports for overview accounts |
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| Open statements for bank/credit card/merchant accounts (overview accounts being fetched) |
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| Run down the GL to ensure it matches the BS |
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| Ensure the rec report ending balances match the statements and the GL/BS |
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| AR Review |
Reviewer
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| Negative balances to be reviewed? |
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| Aging over 60-90 days? |
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| AP Review |
Reviewer
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| Negative balances to be reviewed? |
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| Aging over 60-90 days? |
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| P&L Review |
Reviewer
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| Any un-categorized transactions? |
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| Automobile expenses being treated correctly? |
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| Meals & Entertainment Reasonable? |
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| Travel & Conferences Reasonable? |
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| Other income or expenses coded correctly? |
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| Products & services review - tracking to reasonable accounts (use P&S report - add income accounts)? |
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| Class tracking review. |
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| Job costing review. |
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| Unbilled transactions review. |
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| Income/expenses reasonable to comparative period? |
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| Roll through Book Review in QBO to check for anomalies |
Reviewer
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| Open/refresh AP, AR, P&L and BS |
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| AP review, upload |
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| AR review, upload |
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| P&L review, upload |
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| Balance Sheet review, upload |
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| Replace the reports in firm controlled client portal that the bookkeeper uploaded |
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| Reports Uploaded - Books Closed Email Sent |
Reviewer
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| Open/refresh AP, AR, P&L and BS |
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| AP review, upload |
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| AR review, upload |
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| P&L review, upload |
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| Balance Sheet review, upload |
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| Upload to where client accesses reports |
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| Close Books With Password |
Reviewer
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