Monthly Accounting - Onboarding QBO

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About this template

Template to facilitate onboarding a new accounting client through QuickBooks Online software. This uses Ignition for engagement letters.

Work type: Accounting

Location: United States

Client industry: Generic

This template includes

  • 13 tasks
  • 6 client tasks
  • Automations
Administrative Setup
01 Part I Proposal/Engagement Letter Signing
Sales Rep
Prepare proposal in Ignition
Create client record contact in Financial Cents
02 Part II Internal Systems
Admin I
Setup Folder Structure in ShareFile
Create Keeper Shared Folders for Passwords
Update CAS Contracted Services AirTable Base
Configure Financial Cents Applicable to the Proposal
Create/Update Coda Knowledge base
03 Part III Client Data Gathering
Accounting Manager
Update Onboarding Calendly Link in Client Tasks
Modify and Send Client Tasks Request
Create QBO account, if no account (remove from Client Tasks)... if client has QBO, mark step off as Client Tasks will request accountant access.
Client Tasks - Onboarding/Data Gathering Client Tasks
Schedule Onboarding Call
Provide Bank, Credit Card, and/or Loan Online Access
Provide Previously Filed Tax Return
Provide any Loan Amortization Schedules
Operating Documents
Provide Access to QuickBooks Online (QBO)
QBO Setup
04 Part I Configuration
Accounting Manager
Update Admin Settings (COA Account #s, Demographic Info, misc configs)
Configure to Standard Chart of Accounts
Setup Bank Feeds
05 Part II Book Cleanup
Accounting Manager
Review Prior Year's Financial Statements and Notes of Adjustments
Post Outstanding Bank Feed Transactions
Create all Rules and Reoccurring Items in QBO
Adjust Fixed Assets to Tax Return
Adjust Loan Balances
Adjust Equity Accounts to Tax Return
Request Clarification of Adjustments from Client, if needed
Make Needed Adjustments Based on Client Feedback or Internally
06 Part III External System Integrations
Accounting Manager
Configure Payroll System Mapping, if applicable
Connect and Configure any External Applications to QBO
07 Part VI Updated Client Knowledge Base
Accounting Manager
08 Part V Fathom Reporting Configuration (if applicable)
Accounting Manager
Configure Fathom for Standard Reporting
Configure for Any Custom Reporting
Plooto Setup (if applicable)
09 Accounts Payable - Setup System
Accounting Manager
Create Plooto Account
Map to QBO (ensure Accounts Payable is Correct First)
Attach Client's Bank Account
Configure Email Address
10 Accounts Receivable - Setup System
Accounting Manager
Create Plooto Account
Map to QBO (ensure Accounts Receivable is Correct First)
Attach Client's Bank Account
Finalize/Handoff
11 Part I Internal Handoff Meeting
Accounting Manager
Schedule Handoff Meeting with All Parties taking over Client
Complete Prior Month Accounting with Accounting Analysis
12 Part II External Client Transition Meeting
Accounting Manager
Create client task to schedule transition meeting
Review Financial Statements and Any Recommendations
13 Complete
Accounting Manager

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