About this template
Work type: Accounting
Location: United States
Client industry: Generic
Version: 1 (Latest)
This template includes
- 13 tasks
- 6 client tasks
- Automations
Monthly Accounting - Onboarding QBO
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| Administrative Setup | ||
|---|---|---|
| 01 Part I Proposal/Engagement Letter Signing |
Sales Rep
|
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| Prepare proposal in Ignition | ||
| Create client record contact in Financial Cents | ||
| 02 Part II Internal Systems |
Admin I
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|
| Setup Folder Structure in ShareFile | ||
| Create Keeper Shared Folders for Passwords | ||
| Update CAS Contracted Services AirTable Base | ||
| Configure Financial Cents Applicable to the Proposal | ||
| Create/Update Coda Knowledge base | ||
| 03 Part III Client Data Gathering |
Accounting Manager
|
|
| Update Onboarding Calendly Link in Client Tasks | ||
| Modify and Send Client Tasks Request | ||
| Create QBO account, if no account (remove from Client Tasks)... if client has QBO, mark step off as Client Tasks will request accountant access. | ||
| Client Tasks - Onboarding/Data Gathering Client Tasks | ||
|---|---|---|
| Schedule Onboarding Call | ||
| Provide Bank, Credit Card, and/or Loan Online Access | ||
| Provide Previously Filed Tax Return | ||
| Provide any Loan Amortization Schedules | ||
| Operating Documents | ||
| Provide Access to QuickBooks Online (QBO) | ||
| QBO Setup | ||
|---|---|---|
| 04 Part I Configuration |
Accounting Manager
|
|
| Update Admin Settings (COA Account #s, Demographic Info, misc configs) | ||
| Configure to Standard Chart of Accounts | ||
| Setup Bank Feeds | ||
| 05 Part II Book Cleanup |
Accounting Manager
|
|
| Review Prior Year's Financial Statements and Notes of Adjustments | ||
| Post Outstanding Bank Feed Transactions | ||
| Create all Rules and Reoccurring Items in QBO | ||
| Adjust Fixed Assets to Tax Return | ||
| Adjust Loan Balances | ||
| Adjust Equity Accounts to Tax Return | ||
| Request Clarification of Adjustments from Client, if needed | ||
| Make Needed Adjustments Based on Client Feedback or Internally | ||
| 06 Part III External System Integrations |
Accounting Manager
|
|
| Configure Payroll System Mapping, if applicable | ||
| Connect and Configure any External Applications to QBO | ||
| 07 Part VI Updated Client Knowledge Base |
Accounting Manager
|
|
| 08 Part V Fathom Reporting Configuration (if applicable) |
Accounting Manager
|
|
| Configure Fathom for Standard Reporting | ||
| Configure for Any Custom Reporting | ||
| Plooto Setup (if applicable) | ||
|---|---|---|
| 09 Accounts Payable - Setup System |
Accounting Manager
|
|
| Create Plooto Account | ||
| Map to QBO (ensure Accounts Payable is Correct First) | ||
| Attach Client's Bank Account | ||
| Configure Email Address | ||
| 10 Accounts Receivable - Setup System |
Accounting Manager
|
|
| Create Plooto Account | ||
| Map to QBO (ensure Accounts Receivable is Correct First) | ||
| Attach Client's Bank Account | ||
| Finalize/Handoff | ||
|---|---|---|
| 11 Part I Internal Handoff Meeting |
Accounting Manager
|
|
| Schedule Handoff Meeting with All Parties taking over Client | ||
| Complete Prior Month Accounting with Accounting Analysis | ||
| 12 Part II External Client Transition Meeting |
Accounting Manager
|
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| Create client task to schedule transition meeting | ||
| Review Financial Statements and Any Recommendations | ||
| 13 Complete |
Accounting Manager
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|