About this template
Work type: Bookkeeping
Location: United States
Client industry: Generic
This template includes
- 26 tasks
- 5 client tasks
- Automations
- Resources
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Work type: Bookkeeping
Location: United States
Client industry: Generic
This template includes
Start of Month Client Tasks Client Tasks | ||
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Upload Bank/Credit Card Statements |
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Upload bills, expenses, sales (created outside of QBO) to Dext |
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Complete all invoicing and received payments in QBO |
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Record payroll that is not integrated with QBO |
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Complete all expense reports and mileage and upload |
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File Prep Tasks | ||
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Prior period payroll finalized |
Bookkeeper
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"Pay" and/or match prior period payroll deductions |
Bookkeeper
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"Pay"" and/or match prior period [TAX AGENCY] Payment |
Bookkeeper
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Check that all necessary documents and statements have been uploaded - again! |
Bookkeeper
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Mileage and expenses submitted? |
Bookkeeper
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Review Recats and send to QBO on transactions client has responded to |
Bookkeeper
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Confirm invoicing and/or daily/weekly/monthly sales receipts posted |
Bookkeeper
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Bookkeeping Tasks |
Automations
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Review Accounts Receivable |
Bookkeeper
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Add or create new invoices |
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Receive customer payments |
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Create/verify bank deposits |
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Review Un-deposited Funds - send list of stale payments |
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Run and review Accounts Payable report for anomalies |
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Review Accounts Payable |
Bookkeeper
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Post/Publish Bills |
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Post/Publish Expenses |
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Pay Vendor Bills and/or Match in Bank Feeds |
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Run and review AP report |
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Clear Bank Feeds |
Bookkeeper
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Sort & filter bank account & credit card feeds |
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Review reconciliation accounts for "un-matched" transactions. |
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Match/code transactions |
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Code un-matched or unknown transactions to correct accounts that track to Recats |
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Reconcile Other Accounts |
Bookkeeper
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Review (reconcile) Petty Cash account |
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Re-code ""Shareholder Paid"" to appropriate shareholder account |
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Review (reconcile) Cash Drawer Payout account |
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Review and reconcile all clearing accounts such as payroll, transfer or AP ones |
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Reconcile Bank/Credit Card Accounts |
Bookkeeper
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Review (reconcile) Merchant account |
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Review (reconcile) Sales Clearing account |
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Initiate reconcile bank accounts - do not finalize - only reasonable ""uncleared"" transactions! |
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Initiate reconcilecCredit cards - do not finalize - only reasonable ""uncleared"" transactions! |
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Clear stale dated transactions from reconciliations |
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Run through all bank and credit card reconciliations and ""finish now" |
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Reports Review And Upload |
Bookkeeper
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Open/refresh AP, AR, P&L and BS |
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AP review, upload |
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AR review, upload |
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P&L review, upload |
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Verify General Ledger and statement ending balances |
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Balance Sheet review, upload |
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Manager File Review Tasks | ||
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Confirm Reconciliation Statements have Been Uploaded |
Reviewer
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Ensure they have been named correctly |
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Review QBO Overview Module |
Reviewer
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All bank feeds cleared for previous period |
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Reconciliations completed for previous period |
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No unusual uncleared transactions |
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General Review |
Reviewer
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Check for large purchases that may be fixed assets - duplicate transaction numbers and transactions with no name associated |
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Vendors and Customers. Check for duplicates and run a quick general review |
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Review Undeposited Funds |
Reviewer
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Check to see if there are Undeposited Funds" by clicking the "+" sign in QBO and selecting "Bank Deposit"" |
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Bank Feed Review |
Reviewer
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Review last dates accounts reconciled. |
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Review the bank feed for open transactions—sort by oldest date. There should be no old uncleared transactions that may have come in post-reconciliation. |
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Open AP, AR and Un Deposited Funds to review for transactions that should have cleared bank feeds and may not have. |
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Balance Sheet Review |
Reviewer
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Accounts in their expected position? |
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Due to/from Shareholders - Owners Equity reasonable? |
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Prepaids reasonable? |
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Current liabilities reasonable (short term loans...)? |
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Sales tax current? |
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Verify General Ledger and Statement Ending Balances |
Reviewer
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Open GL report and set start and finish dates as the last day of the previous month |
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Open BS report and set start and finish dates as the last day of the previous month |
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Open rec reports for overview accounts |
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Open statements for bank/credit card/merchant accounts (overview accounts being fetched) |
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Run down the GL to ensure it matches the BS |
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Ensure the rec report ending balances match the statements and the GL/BS |
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AR Review |
Reviewer
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Negative balances to be reviewed? |
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Aging over 60-90 days? |
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AP Review |
Reviewer
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Negative balances to be reviewed? |
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Aging over 60-90 days? |
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P&L Review |
Reviewer
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Any un-categorized transactions? |
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Automobile expenses being treated correctly? |
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Meals & Entertainment Reasonable? |
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Travel & Conferences Reasonable? |
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Other income or expenses coded correctly? |
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Products & services review - tracking to reasonable accounts (use P&S report - add income accounts)? |
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Class tracking review. |
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Job costing review. |
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Unbilled transactions review. |
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Income/expenses reasonable to comparative period? |
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Roll through Book Review in QBO to check for anomalies |
Reviewer
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Reports Uploaded - Books Closed Email Sent |
Reviewer
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Open/refresh AP, AR, P&L and BS |
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AP review, upload |
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AR review, upload |
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P&L review, upload |
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Balance Sheet review, upload |
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Replace the reports in firm controlled client portal that the bookkeeper uploaded |
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Upload to where client accesses reports |
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Close Books With Password |
Reviewer
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