About this template
Work type: Admin
Location: United States
Client industry: Generic
This template includes
- 58 tasks
- 3 client tasks
- Resources
OND’G - Disengagement - October 2024
9 downloads| Client Disengagement Tasks Client Tasks | ||
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| Please sign our disengagement contract |
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| Please pay these last outstanding invoices |
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| Disengaging Admin Tasks | ||
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| Dis-engagement contract sent |
Admin
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| Outstanding balances paid |
Admin
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| What Is Happening With The Client And Their Applications? | ||
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| Every Single Situation Is Different So Track Which Of These Situations Apply And Act Accordingly To Share Reports And Workflows, Rehome Apps |
Admin
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| Complete Client Work | ||
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| Final transactions published or completed |
Bookkeeper
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| Clear bank feeds |
Bookkeeper
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| Reconcile |
Bookkeeper
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| File taxes |
Bookkeeper
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| Is there other work to be done? |
Bookkeeper
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| Final payroll run |
Bookkeeper
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| Other work? |
Bookkeeper
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| Payroll Tasks | ||
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| Payroll Considerations |
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| Calendarize to reactive payroll or instruct client to make sure this is done (there will be a charge) |
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| Produce T4s |
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| Cancel payroll |
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| Manager File Review | ||
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| Confirm Reconciliation Statements have Been Uploaded |
Admin
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| Review QBO Overview Module |
Reviewer
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| All bank feeds cleared for previous period |
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| Reconciliations completed for previous period |
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| No unusual uncleared transactions |
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| General Review |
Reviewer
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| Check for large purchases that may be fixed assets - duplicate transaction numbers and transactions with no name associated |
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| Vendors and Customers. Check for duplicates and run a quick general review |
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| Review Undeposited Funds |
Reviewer
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| Check to see if there are Undeposited Funds" by clicking the "+" sign in QBO and selecting "Bank Deposit |
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| Bank Feed Review |
Reviewer
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| Review last dates accounts reconciled. |
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| Review the bank feed for open transactions - sort by oldest date. There should be no old uncleared transactions that may have come in post-reconciliation. |
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| Open AP, AR and Un Deposited Funds to review for transactions that should have cleared bank feeds and may not have. |
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| Balance Sheet Review |
Reviewer
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| Accounts in their expected position? |
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| Due to/from Shareholders - Owners Equity reasonable? |
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| Prepaids reasonable? |
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| Current liabilities reasonable (short term loans...)? |
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| Sales tax current? |
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| Verify General Ledger and Statement Ending Balances |
Reviewer
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| Open GL report and set start and finish dates as the last day of the previous month |
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| Open BS report and set start and finish dates as the last day of the previous month |
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| Open rec reports for overview accounts |
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| Open statements for bank/credit card/merchant accounts (overview accounts being fetched) |
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| Run down the GL to ensure it matches the BS |
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| Ensure the rec report ending balances match the statements and the GL/BS |
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| AR Review |
Reviewer
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| Negative balances to be reviewed? |
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| Aging over 60-90 days? |
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| AP Review |
Reviewer
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| Negative balances to be reviewed? |
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| Aging over 60-90 days? |
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| P&L Review |
Reviewer
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| Any un-categorized transactions? |
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| Automobile expenses being treated correctly? |
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| Meals & Entertainment Reasonable? |
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| Travel & Conferences Reasonable? |
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| Other income or expenses coded correctly? |
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| Products & services review - tracking to reasonable accounts (use P&S report - add income accounts)? |
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| Class tracking review. |
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| Job costing review. |
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| Unbilled transactions review. |
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| Income/expenses reasonable to comparative period? |
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| Roll through Book Review in QBO to check for anomalies - mark as done |
Reviewer
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| Export Reports | ||
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| Trial Balance |
Bookkeeper
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| Accounts Payable |
Bookkeeper
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| Accounts Receivable |
Bookkeeper
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| Balance Sheet |
Bookkeeper
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| Profit and Loss - Last Seven Years (This year only if all others have been run and stored) |
Bookkeeper
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| Payroll reports including T4s |
Bookkeeper
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| Final Reconcilations for each account |
Bookkeeper
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| Review/upload General Ledger |
Bookkeeper
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| Other: |
Bookkeeper
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| Export Lists | ||
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| Clients |
Admin
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| Vendors |
Admin
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| Products and Services |
Admin
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| Chart of Accounts |
Admin
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| Bank Rules |
Admin
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| Other Tasks | ||
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| You can filter and "batch export" many things in QBO |
Admin
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| AR payments received |
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| Estimates |
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| Credit Notes |
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| Purchase Orders |
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| AP payments made |
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| Statements |
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| Attachments |
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| Getting The Apps Ready | ||
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| App disconnection best practices |
Admin
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| Disconnect all apps from QBO |
Admin
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| Cancel/rehome Dext/Hubdoc |
Admin
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| Rehome or cancel payment processor such as Plooto, Melio... |
Admin
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| Manage shared folder (GDrive, Sharefile...) access and getting info and docs to client |
Admin
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| Any others? |
Admin
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| Getting QBO Ready | ||
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| App disconnection best practices |
Admin
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| Disconnect all apps from QBO |
Admin
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| Discontinue automated report emails |
Admin
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| Discontinue AR BCC'g to Dext/Hubdoc/your email |
Admin
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| Delete recurring transactions |
Admin
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| Un-automate bank rules and/or delete bank rules |
Admin
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| Rehome or cancel QBO subscription |
Admin
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| *Repeat as necessary (good luck with this one!) |
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| Client To Remove Your Firm As A User Client Tasks | ||
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| Please remove us as a user from your QBO account |
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| Wrapping It All Up | ||
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| Best practice note |
Admin
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| Change all shared folder access to view/download-only access |
Admin
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| Give the client or new accounting professional view/download-only access to the "close out folder" |
Admin
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| Give client a deadline for picking up the items from the folder |
Admin
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| Confirm they have downloaded all necessary items |
Admin
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| Send farwell-thank you email confirming you are all wrapped up |
Admin
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| Close out access to folders |
Admin
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| Remove password details from password manager app and/or practice management vault |
Admin
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