About this template
Work type: Bookkeeping
Location: United States
Client industry: Generic
Version: 5 (Latest)
This template includes
- 28 tasks
- 5 client tasks
- Automations
- Resources
BKP’G - Monthly Bookkeeping - QBO Cash Coding - October 2024
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| Start of Month Client Tasks Client Tasks | ||
|---|---|---|
| Upload Bank/Credit Card Statements to Dext | ||
| Upload bills, expenses, sales (created outside of QBO) to Dext | ||
| Complete all invoicing and received payments in QBO | ||
| Complete all expense reports and mileage in Dext or QBO | ||
| Record payroll that is not integrated with QBO | ||
| File Prep Tasks |
Automations
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|---|---|---|
| Prior period payroll finalized |
Bookkeeper
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| "Pay" and/or match prior period payroll deductions |
Bookkeeper
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| "Pay"" and/or match prior period [TAX AGENCY] Payment |
Bookkeeper
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| Check that all necessary documents and statements have been uploaded - again! |
Bookkeeper
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| Mileage and expenses submitted? |
Bookkeeper
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| Review Recats and send to QBO on transactions client has responded to |
Bookkeeper
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| Initial run through Dext - code and publish receipts |
Bookkeeper
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| Confirm invoicing and/or daily/weekly/monthly sales receipts posted |
Bookkeeper
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| Bookkeeping Tasks |
Automations
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|---|---|---|
| Publish Receipts From Dext |
Bookkeeper
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| Ensure receipts have been coded and published | ||
| Ensure non-publishing receipts (such as bank statements) have been named correctly - check archive if they are not still in costs | ||
| Review Accounts Receivable |
Bookkeeper
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| Add or create new invoices | ||
| Receive customer payments | ||
| Create/verify bank deposits | ||
| Review Un-deposited Funds - send list of stale payments | ||
| Run and review Accounts Payable report for anomalies | ||
| Review Accounts Payable |
Bookkeeper
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| Post/publish bills | ||
| Post/publish expenses | ||
| Pay vendor bills and/or match in bank feeds | ||
| Run and Review AP report for anomolies | ||
| Clear Bank Feeds |
Bookkeeper
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|
| Sort & filter bank account & credit card feeds | ||
| Review reconciliation accounts for "un-matched" transactions. | ||
| Match/code transactions | ||
| Code un-matched or unknown transactions to correct accounts that track to Recats | ||
| Reconcile Other Accounts |
Bookkeeper
|
|
| Review (reconcile) Petty Cash account | ||
| Re-code ""Shareholder Paid"" to appropriate shareholder account | ||
| Review (reconcile) Cash Drawer Payout account | ||
| Review and reconcile all clearing accounts such as payroll, transfer or AP ones | ||
| Reconcile Bank/Credit Card Accounts |
Bookkeeper
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|
| Review (reconcile) Merchant account | ||
| Review (reconcile) Sales Clearing account | ||
| Initiate reconcile bank accounts - do not finalize - only reasonable ""uncleared"" transactions! | ||
| Initiate reconcilecCredit cards - do not finalize - only reasonable ""uncleared"" transactions! | ||
| Clear stale dated transactions from reconciliations | ||
| Run through all bank and credit card reconciliations and ""finish now" | ||
| Reports Review And Upload |
Bookkeeper
|
|
| Open/refresh AP, AR, P&L and BS | ||
| AP review, upload | ||
| AR review, upload | ||
| P&L review, upload | ||
| Verify General Ledger and statement ending balances | ||
| Balance Sheet review, upload | ||
| Manager File Review Tasks | ||
|---|---|---|
| Confirm Reconciliation Statements have Been Uploaded |
Reviewer
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| Ensure they have been named correctly | ||
| Review QBO Overview Module |
Reviewer
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| All bank feeds cleared for previous period | ||
| Reconciliations completed for previous period | ||
| No unusual uncleared transactions | ||
| General Review |
Reviewer
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| Check for large purchases that may be fixed assets - duplicate transaction numbers and transactions with no name associated | ||
| Vendors and Customers. Check for duplicates and run a quick general review | ||
| Review Undeposited Funds |
Reviewer
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| Check to see if there are Undeposited Funds" by clicking the "+" sign in QBO and selecting "Bank Deposit"" | ||
| Bank Feed Review |
Reviewer
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| Review last dates accounts reconciled. | ||
| Review the bank feed for open transactions—sort by oldest date. There should be no old uncleared transactions that may have come in post-reconciliation. | ||
| Open AP, AR and Un Deposited Funds to review for transactions that should have cleared bank feeds and may not have. | ||
| Balance Sheet Review |
Reviewer
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|
| Accounts in their expected position? | ||
| Due to/from Shareholders - Owners Equity reasonable? | ||
| Prepaids reasonable? | ||
| Current liabilities reasonable (short term loans...)? | ||
| Sales tax current? | ||
| Verify General Ledger and Statement Ending Balances |
Reviewer
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|
| Open GL report and set start and finish dates as the last day of the previous month | ||
| Open BS report and set start and finish dates as the last day of the previous month | ||
| Open rec reports for overview accounts | ||
| Open statements for bank/credit card/merchant accounts (overview accounts being fetched) | ||
| Run down the GL to ensure it matches the BS | ||
| Ensure the rec report ending balances match the statements and the GL/BS | ||
| AR Review |
Reviewer
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| Negative balances to be reviewed? | ||
| Aging over 60-90 days? | ||
| AP Review |
Reviewer
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| Negative balances to be reviewed? | ||
| Aging over 60-90 days? | ||
| P&L Review |
Reviewer
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| Any un-categorized transactions? | ||
| Automobile expenses being treated correctly? | ||
| Meals & Entertainment Reasonable? | ||
| Travel & Conferences Reasonable? | ||
| Other income or expenses coded correctly? | ||
| Products & services review - tracking to reasonable accounts (use P&S report - add income accounts)? | ||
| Class tracking review. | ||
| Job costing review. | ||
| Unbilled transactions review. | ||
| Income/expenses reasonable to comparative period? | ||
| Roll through Book Review in QBO to check for anomalies |
Reviewer
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| Open/refresh AP, AR, P&L and BS | ||
| AP review, upload | ||
| AR review, upload | ||
| P&L review, upload | ||
| Balance Sheet review, upload | ||
| Replace the reports in firm controlled client portal that the bookkeeper uploaded | ||
| Reports Uploaded - Books Closed Email Sent |
Reviewer
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| Open/refresh AP, AR, P&L and BS | ||
| AP review, upload | ||
| AR review, upload | ||
| P&L review, upload | ||
| Balance Sheet review, upload | ||
| Upload to where client accesses reports | ||
| Close Books With Password |
Reviewer
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