About this template
Work type: Admin
Location: United States
Client industry: Generic
Version: 3 (Latest)
This template includes
- 58 tasks
- 3 client tasks
- Resources
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Work type: Admin
Location: United States
Client industry: Generic
Version: 3 (Latest)
This template includes
Client Disengagement Tasks Client Tasks | ||
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Please sign our disengagement contract | ||
Please pay these last outstanding invoices |
Disengaging Admin Tasks | ||
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Dis-engagement contract sent |
Admin
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Outstanding balances paid |
Admin
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What Is Happening With The Client And Their Applications? | ||
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Every Single Situation Is Different So Track Which Of These Situations Apply And Act Accordingly To Share Reports And Workflows, Rehome Apps |
Admin
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Complete Client Work | ||
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Final transactions published or completed |
Bookkeeper
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Clear bank feeds |
Bookkeeper
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Reconcile |
Bookkeeper
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File taxes |
Bookkeeper
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Is there other work to be done? |
Bookkeeper
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Final payroll run |
Bookkeeper
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Other work? |
Bookkeeper
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Payroll Tasks | ||
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Payroll Considerations | ||
Calendarize to reactive payroll or instruct client to make sure this is done (there will be a charge) | ||
Produce T4s | ||
Cancel payroll |
Manager File Review | ||
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Confirm Reconciliation Statements have Been Uploaded |
Admin
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Review QBO Overview Module |
Reviewer
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All bank feeds cleared for previous period | ||
Reconciliations completed for previous period | ||
No unusual uncleared transactions | ||
General Review |
Reviewer
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Check for large purchases that may be fixed assets - duplicate transaction numbers and transactions with no name associated | ||
Vendors and Customers. Check for duplicates and run a quick general review | ||
Review Undeposited Funds |
Reviewer
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Check to see if there are Undeposited Funds" by clicking the "+" sign in QBO and selecting "Bank Deposit | ||
Bank Feed Review |
Reviewer
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Review last dates accounts reconciled. | ||
Review the bank feed for open transactions - sort by oldest date. There should be no old uncleared transactions that may have come in post-reconciliation. | ||
Open AP, AR and Un Deposited Funds to review for transactions that should have cleared bank feeds and may not have. | ||
Balance Sheet Review |
Reviewer
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|
Accounts in their expected position? | ||
Due to/from Shareholders - Owners Equity reasonable? | ||
Prepaids reasonable? | ||
Current liabilities reasonable (short term loans...)? | ||
Sales tax current? | ||
Verify General Ledger and Statement Ending Balances |
Reviewer
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|
Open GL report and set start and finish dates as the last day of the previous month | ||
Open BS report and set start and finish dates as the last day of the previous month | ||
Open rec reports for overview accounts | ||
Open statements for bank/credit card/merchant accounts (overview accounts being fetched) | ||
Run down the GL to ensure it matches the BS | ||
Ensure the rec report ending balances match the statements and the GL/BS | ||
AR Review |
Reviewer
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|
Negative balances to be reviewed? | ||
Aging over 60-90 days? | ||
AP Review |
Reviewer
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|
Negative balances to be reviewed? | ||
Aging over 60-90 days? | ||
P&L Review |
Reviewer
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Any un-categorized transactions? | ||
Automobile expenses being treated correctly? | ||
Meals & Entertainment Reasonable? | ||
Travel & Conferences Reasonable? | ||
Other income or expenses coded correctly? | ||
Products & services review - tracking to reasonable accounts (use P&S report - add income accounts)? | ||
Class tracking review. | ||
Job costing review. | ||
Unbilled transactions review. | ||
Income/expenses reasonable to comparative period? | ||
Roll through Book Review in QBO to check for anomalies - mark as done |
Reviewer
|
Export Reports | ||
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Trial Balance |
Bookkeeper
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Accounts Payable |
Bookkeeper
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Accounts Receivable |
Bookkeeper
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Balance Sheet |
Bookkeeper
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Profit and Loss - Last Seven Years (This year only if all others have been run and stored) |
Bookkeeper
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Payroll reports including T4s |
Bookkeeper
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Final Reconcilations for each account |
Bookkeeper
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Review/upload General Ledger |
Bookkeeper
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Other: |
Bookkeeper
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Export Lists | ||
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Clients |
Admin
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Vendors |
Admin
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Products and Services |
Admin
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Chart of Accounts |
Admin
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Bank Rules |
Admin
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Other Tasks | ||
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You can filter and "batch export" many things in QBO |
Admin
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|
AR payments received | ||
Estimates | ||
Credit Notes | ||
Purchase Orders | ||
AP payments made | ||
Statements | ||
Attachments |
Getting The Apps Ready | ||
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App disconnection best practices |
Admin
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Disconnect all apps from QBO |
Admin
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Cancel/rehome Dext/Hubdoc |
Admin
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Rehome or cancel payment processor such as Plooto, Melio... |
Admin
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Manage shared folder (GDrive, Sharefile...) access and getting info and docs to client |
Admin
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Any others? |
Admin
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Getting QBO Ready | ||
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App disconnection best practices |
Admin
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Disconnect all apps from QBO |
Admin
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Discontinue automated report emails |
Admin
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Discontinue AR BCC'g to Dext/Hubdoc/your email |
Admin
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Delete recurring transactions |
Admin
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Un-automate bank rules and/or delete bank rules |
Admin
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Rehome or cancel QBO subscription |
Admin
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*Repeat as necessary (good luck with this one!) |
Client To Remove Your Firm As A User Client Tasks | ||
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Please remove us as a user from your QBO account |
Wrapping It All Up | ||
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Best practice note |
Admin
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Change all shared folder access to view/download-only access |
Admin
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Give the client or new accounting professional view/download-only access to the "close out folder" |
Admin
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Give client a deadline for picking up the items from the folder |
Admin
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Confirm they have downloaded all necessary items |
Admin
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Send farwell-thank you email confirming you are all wrapped up |
Admin
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Close out access to folders |
Admin
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Remove password details from password manager app and/or practice management vault |
Admin
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